Why Architects Choose BankScan AI
Architects bill in stages against project milestones, manage professional indemnity costs, and track expenses across multiple projects simultaneously.
How BankScan AI Helps Architects
Convert your bank statements to structured spreadsheets to match stage payments against projects, track professional fees, and prepare for your accountant.
The Architects Bank Statement Workflow
For architects, the core challenge is turning unstructured PDF data into actionable, organised records quickly enough to stay on top of deadlines. BankScan AI eliminates this bottleneck by handling the data extraction automatically, so architects can focus on analysis, client advice, and compliance rather than manual data entry.
How Architects Use Bank Statement Data
Architects invoice clients at RIBA work stages (concept, developed design, technical design, construction), then reconcile bank statements to verify payments received against each project. They track project-specific expenses like survey fees, model-making costs, and travel, and allocate them against project budgets for profitability analysis.
Key terms you'll encounter: RIBA work stages, stage payment, fee proposal, professional indemnity, project budget.
How It Works
Upload any bank statement PDF
Supports all major UK and US banks. Saves 1-2 hours per month on project payment tracking and expense allocation across concurrent projects for a typical small practice
AI extracts every transaction
Our AI reads the PDF and pulls out dates, descriptions, amounts, and balances — formatted for architects workflows.
Download your spreadsheet
Get a formatted Excel file ready for Xero, FreeAgent, Harvest or direct analysis.
Peak Period Tip for Architects
Project milestone billing points create irregular peaks, with year-end accounts preparation and professional indemnity insurance renewal adding seasonal pressure
Supported Banks
BankScan AI works with all major UK and US banks, including:
Features Architects Love
- Built for Architects — Saves 1-2 hours per month on project payment tracking and expense allocation across concurrent projects for a typical small practice
- Software compatible — Output works directly with Xero, FreeAgent, Harvest
- Peak period ready — Handles high volumes during project milestone billing points create irregular peaks, with year-end accounts preparation and professional indemnity insurance renewal adding seasonal pressure
- Solves your challenges — Allocating bank transactions across multiple concurrent projects when expenses are not clearly labelled with project references
Compliance Considerations for Architects
When handling bank statement data, architects must comply with relevant regulations.
- ARB (Architects Registration Board) registration is required to practise. Professional indemnity insurance is mandatory and costs must be tracked. RIBA Chartered Practice standards include financial management requirements. CIS may apply when architects act as principal contractors.
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Join architects across the UK who save hours every week with BankScan AI.
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