Why Care Homes Choose BankScan AI
Care homes receive local authority funding, private fees, and NHS contributions — each with different payment schedules and reconciliation requirements.
How BankScan AI Helps Care Homes
Convert your care home bank statements to Excel to reconcile council payments, private resident fees, and NHS funding allocations efficiently.
The Care Homes Bank Statement Workflow
For care homes, the core challenge is turning unstructured PDF data into actionable, organised records quickly enough to stay on top of deadlines. BankScan AI eliminates this bottleneck by handling the data extraction automatically, so care homes can focus on analysis, client advice, and compliance rather than manual data entry.
How Care Homes Use Bank Statement Data
Care home managers reconcile multiple funding streams: local authority spot purchase and block contract payments, private resident fees (often paid by family members), NHS Funded Nursing Care (FNC) contributions, and Continuing Healthcare (CHC) funding. Bank statements must be matched against individual resident funding agreements to track who has paid and identify arrears.
Key terms you'll encounter: funded nursing care, continuing healthcare, spot purchase, block contract, top-up fees.
How It Works
Upload any bank statement PDF
Supports all major UK and US banks. Saves 3-4 hours per week on funding stream reconciliation for a care home with 40+ residents funded through multiple sources
AI extracts every transaction
Our AI reads the PDF and pulls out dates, descriptions, amounts, and balances — formatted for care homes workflows.
Download your spreadsheet
Get a formatted Excel file ready for Sage, Xero, CoolCare or direct analysis.
Peak Period Tip for Care Homes
Monthly for local authority payment reconciliation, quarterly for CQC financial monitoring, and annually for fee review negotiations with councils and budget planning
Supported Banks
BankScan AI works with all major UK and US banks, including:
Features Care Homes Love
- Built for Care Homes — Saves 3-4 hours per week on funding stream reconciliation for a care home with 40+ residents funded through multiple sources
- Software compatible — Output works directly with Sage, Xero, CoolCare
- Peak period ready — Handles high volumes during monthly for local authority payment reconciliation, quarterly for cqc financial monitoring, and annually for fee review negotiations with councils and budget planning
- Solves your challenges — Reconciling local authority payments that cover multiple residents in a single bulk transfer with minimal transaction reference detail
Compliance Considerations for Care Homes
When handling bank statement data, care homes must comply with relevant regulations.
- CQC registration requires evidence of financial sustainability and governance. Local authority contracts mandate specific financial reporting. Residents' personal allowances must be managed separately in some cases. Care Act 2014 requirements affect fee-setting and financial assessment processes.
Start Converting — Built for Care Homes
Join care homes across the UK who save hours every week with BankScan AI.
Try Free — Built for Care Homes