Why Payroll Managers Choose BankScan AI
Payroll managers need to verify salary payments, PAYE deductions, and pension contributions against bank statements every month.
How BankScan AI Helps Payroll Managers
Convert your company bank statements to Excel and cross-reference salary payments, HMRC PAYE, and pension fund transfers in minutes.
The Payroll Managers Bank Statement Workflow
For payroll managers, the core challenge is turning unstructured PDF data into actionable, organised records quickly enough to stay on top of deadlines. BankScan AI eliminates this bottleneck by handling the data extraction automatically, so payroll managers can focus on analysis, client advice, and compliance rather than manual data entry.
How Payroll Managers Use Bank Statement Data
Payroll managers run monthly payroll, then verify that BACS salary payments have cleared the bank, confirm HMRC PAYE/NIC remittances match the FPS submission, check pension auto-enrolment contributions have been paid to the provider, and reconcile any SSP, SMP, or other statutory payments. They produce reconciliation reports for finance directors.
Key terms you'll encounter: RTI submission, FPS, EPS, BACS payment, auto-enrolment.
How It Works
Upload any bank statement PDF
Supports all major UK and US banks. Saves 1-2 hours per payroll run on bank reconciliation, ensuring BACS payments, HMRC remittances, and pension contributions are verified within minutes rather than manually checking each transaction
AI extracts every transaction
Our AI reads the PDF and pulls out dates, descriptions, amounts, and balances — formatted for payroll managers workflows.
Download your spreadsheet
Get a formatted Excel file ready for Sage Payroll, BrightPay, Moneysoft or direct analysis.
Peak Period Tip for Payroll Managers
Monthly payroll dates, plus tax year-end (April) for P60 preparation, July for P11D submissions, and January for third-party data submissions to HMRC
Supported Banks
BankScan AI works with all major UK and US banks, including:
Features Payroll Managers Love
- Built for Payroll Managers — Saves 1-2 hours per payroll run on bank reconciliation, ensuring BACS payments, HMRC remittances, and pension contributions are verified within minutes rather than manually checking each transaction
- Software compatible — Output works directly with Sage Payroll, BrightPay, Moneysoft
- Peak period ready — Handles high volumes during monthly payroll dates, plus tax year-end (april) for p60 preparation, july for p11d submissions, and january for third-party data submissions to hmrc
- Solves your challenges — Reconciling BACS salary runs where individual employee payments are batched into a single bank transaction that must be matched against payroll reports
Compliance Considerations for Payroll Managers
When handling bank statement data, payroll managers must comply with relevant regulations.
- HMRC requires RTI (Real Time Information) submissions on or before each pay date. PAYE and NIC must be remitted by the 22nd of the following month (electronic) or 19th (cheque). Auto-enrolment pension contributions must be paid to the provider within statutory deadlines. P60s, P11Ds, and P45s must be accurate and timely.
Start Converting — Built for Payroll Managers
Join payroll managers across the UK who save hours every week with BankScan AI.
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