Bench + Restaurants & Hospitality: Faster Bank Import
Restaurants process hundreds of card transactions daily, plus supplier payments. Reconciling bank statements with POS data is a major headache. If you use Bench for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Restaurants & Hospitality Using Bench
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Bench. Upload your restaurant bank statements and get clean spreadsheets to reconcile against your POS system, suppliers, and HMRC VAT returns.
The Restaurants & Hospitality + Bench Workflow
Restaurant owners or their bookkeepers reconcile daily card terminal settlements against POS end-of-day reports, match supplier invoice payments, track staff wages and tips, and prepare weekly or monthly cash flow summaries. VAT returns require splitting transactions between standard-rated food sales, zero-rated takeaway, and exempt items.
Key terms you'll encounter: POS reconciliation, card terminal settlement, tronc scheme, wet sales.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 3-4 hours per week on daily POS-to-bank reconciliation and supplier payment matching for a typical restaurant with 200+ daily transactions
AI formats for Bench
Output as CSV with Date, Description, Amount — Bench bookkeepers handle column mapping during their review process — dates in MM/DD/YYYY.
Import and reconcile
Share BankScan AI's converted CSV files with your Bench bookkeeper via the Bench portal. They import the data into your Bench account for categorisation and reconciliation. Bench bookkeepers can use BankScan AI's pre-structured data to speed up categorisation, reducing the typical 5-day turnaround to 1-2 days for historical catch-up bookkeeping.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Bench Features for Restaurants & Hospitality
- Bench ready — Output formatted as CSV matching Bench's expected column structure
- Smart integration — Bench bookkeepers can use BankScan AI's pre-structured data to speed up categorisation, reducing the typical 5-day turnaround to 1-2 days for historical catch-up bookkeeping.
- Built for Restaurants & Hospitality — Saves 3-4 hours per week on daily POS-to-bank reconciliation and supplier payment matching for a typical restaurant with 200+ daily transactions
- Software compatible — Output works directly with Xero, MarketMan, QuickBooks
Import Steps for Restaurants & Hospitality Using Bench
As restaurant owner, here's how to get bank data into Bench:
- Share BankScan AI's converted CSV files with your Bench bookkeeper via the Bench portal
- They import the data into your Bench account for categorisation and reconciliation
Common Import Issues
Bench's human bookkeepers handle most import issues. Main challenge is when bank feeds disconnect — BankScan AI serves as the backup data source for gap periods.
Bench Import — Built for Restaurants & Hospitality
Unique hybrid model combining software with dedicated human bookkeepers. Popular with US small business owners who want hands-off bookkeeping without hiring an in-house accountant.
Try Free — Bench + Restaurants & Hospitality