Bill.com + Architects: Faster Bank Import
Architects bill in stages against project milestones, manage professional indemnity costs, and track expenses across multiple projects simultaneously. If you use Bill.com for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Architects Using Bill.com
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Bill.com. Convert your bank statements to structured spreadsheets to match stage payments against projects, track professional fees, and prepare for your accountant.
The Architects + Bill.com Workflow
Architects invoice clients at RIBA work stages (concept, developed design, technical design, construction), then reconcile bank statements to verify payments received against each project. They track project-specific expenses like survey fees, model-making costs, and travel, and allocate them against project budgets for profitability analysis.
Key terms you'll encounter: RIBA work stages, stage payment, fee proposal, professional indemnity.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 1-2 hours per month on project payment tracking and expense allocation across concurrent projects for a typical small practice
AI formats for Bill.com
Output as CSV with N/A — Bill.com is AP/AR software. Use BankScan AI data to verify that Bill.com-initiated payments cleared the bank correctly. — dates in MM/DD/YYYY (for reference).
Import and reconcile
Bill.com doesn't import bank statements directly. Use BankScan AI CSV output to reconcile Bill.com payment records against actual bank debits and credits in your accounting software. Cross-reference BankScan AI bank data with Bill.com payment records to catch failed payments, duplicate charges, and timing differences between payment initiation and bank clearing.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Bill.com Features for Architects
- Bill.com ready — Output formatted as CSV matching Bill.com's expected column structure
- Smart integration — Cross-reference BankScan AI bank data with Bill.com payment records to catch failed payments, duplicate charges, and timing differences between payment initiation and bank clearing.
- Built for Architects — Saves 1-2 hours per month on project payment tracking and expense allocation across concurrent projects for a typical small practice
- Software compatible — Output works directly with Xero, FreeAgent, Harvest
Import Steps for Architects Using Bill.com
As an architect, here's how to get bank data into Bill.com:
- Bill
- com doesn't import bank statements directly
- Use BankScan AI CSV output to reconcile Bill
- com payment records against actual bank debits and credits in your accounting software
Common Import Issues
No direct import. Common reconciliation issue: Bill.com batches multiple payments into single ACH debits — use BankScan AI's date and amount data to match batch totals.
Bill.com Import — Built for Architects
Leading US AP/AR automation platform with 460,000+ customers. Essential tool for mid-market businesses processing high volumes of vendor payments and customer invoices.
Try Free — Bill.com + Architects