Coconut + Pubs & Bars: Faster Bank Import
Pubs process high volumes of card and cash transactions, brewery payments, and entertainment costs — making daily bank reconciliation essential. If you use Coconut for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Pubs & Bars Using Coconut
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Coconut. Convert your pub bank statements to Excel to reconcile daily takings, match brewery and supplier invoices, and prepare VAT returns accurately.
The Pubs & Bars + Coconut Workflow
Pub owners reconcile daily card terminal settlements and cash banking against till Z-readings, match brewery and drinks supplier invoices against bank debits, track entertainment and licensing costs, and prepare weekly cash flow summaries. Staff tip handling through the tronc system adds another layer of bank transaction complexity.
Key terms you'll encounter: Z-reading, wet sales, dry sales, cellar management.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 2-3 hours per week on daily takings reconciliation and brewery payment matching for a typical pub processing 300+ transactions per day
AI formats for Coconut
Output as CSV with Date, Description, Amount — Coconut accepts a single amount column with positive for income and negative for expenses — dates in DD/MM/YYYY.
Import and reconcile
In Coconut, go to Transactions > Import. Upload the CSV from BankScan AI to bring in transactions from external bank accounts alongside your Coconut banking data. Coconut auto-categorises imported transactions by comparing them against your existing Coconut transaction categories, learning your categorisation preferences over time.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Coconut Features for Pubs & Bars
- Coconut ready — Output formatted as CSV matching Coconut's expected column structure
- Smart integration — Coconut auto-categorises imported transactions by comparing them against your existing Coconut transaction categories, learning your categorisation preferences over time.
- Built for Pubs & Bars — Saves 2-3 hours per week on daily takings reconciliation and brewery payment matching for a typical pub processing 300+ transactions per day
- Software compatible — Output works directly with Xero, QuickBooks, Stonegate POS
Import Steps for Pubs & Bars Using Coconut
As pub owner, here's how to get bank data into Coconut:
- In Coconut, go to Transactions > Import
- Upload the CSV from BankScan AI to bring in transactions from external bank accounts alongside your Coconut banking data
Common Import Issues
Coconut is primarily a banking app — the import feature is designed for bringing in transactions from non-Coconut accounts. Large file imports may time out on mobile.
Coconut Import — Built for Pubs & Bars
Niche player combining business banking with basic bookkeeping. Targets freelancers who want banking and accounting in one app without managing separate tools.
Try Free — Coconut + Pubs & Bars