Why Convert PayPal Statements with BankScan AI?
Need to convert your own PayPal UK business statement to Excel? BankScan AI prepares its DD/MM/YYYY HH:MM:SS dates and multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance for review. BankScan is for one UK sole trader or owner-operated small business that keeps GBP sole-trader records.
Understanding PayPal Statement Formats
PayPal statements include payments, refunds, fees and currency conversions. BankScan AI presents detected transaction types and fee details for review. BankScan AI uses reviewed rules for supported PayPal UK layouts (PDF, CSV) and presents the extracted columns, dates and descriptions for you to verify.
Why PayPal Statements Need Specialist Conversion
PayPal statements use DD/MM/YYYY HH:MM:SS dates with multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance. Common parsing challenges include: Each transaction generates multiple rows (gross, fee, net) that must be consolidated, currency conversion entries create additional paired rows, and PayPal's internal transfers to linked bank accounts appear as separate withdrawal entries.
BankScan AI applies reviewed parsing rules for PayPal UK layouts. Check the extracted dates, descriptions, amounts and balances against the source before using them.
How to Download Your PayPal Statement
In PayPal, go to 'Activity', click 'Statements', select the month, and download as PDF. For CSV exports suitable for accounting software, use 'Activity' > 'Download' and select the date range and format. The CSV export includes more detail than the PDF.
How It Works
Upload a supported PayPal statement
Drag and drop a PayPal statement in a currently reviewed PDF, CSV format.
AI prepares transaction rows
The scanner reads the DD/MM/YYYY HH:MM:SS dates and prepares descriptions, amounts and running balances where present.
Review and download
Compare the extracted rows with the source statement, then download the reviewed spreadsheet for your records or a controlled import.
PayPal — Did You Know?
PayPal has been operating since 1998 and became one of the first widely-adopted online payment systems. Their statement format is more complex than traditional banks because every transaction records gross, fee, and net amounts as separate line items.
Reviewing a PayPal conversion
- PayPal format review — Designed for currently reviewed PayPal layouts in PDF, CSV files
- Source-led checking — Keep the original statement beside the working file and verify every extracted row before use
- Reviewable columns — Prepares multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance as rows you can check and correct
Turn Your Statement into a Spreadsheet
One £3.99 monthly plan for a UK sole trader, landlord or owner-operated small business that keeps sole-trader records. Start with a 7-day trial; a payment card is required and there is no charge for 7 days.
Start 7-day trial