FreeAgent + Sales Tax Reporting: Complete Workflow
Preparing for sales tax reporting and using FreeAgent? Businesses selling across multiple states need to reconcile bank deposits with sales tax collected, analyze economic nexus thresholds, and prepare multi-state filings. BankScan AI bridges the gap between your bank's PDF statements and FreeAgent's import feature.
BankScan AI → FreeAgent for Sales Tax Reporting
Convert bank statement PDFs to CSV / OFX formatted for FreeAgent import. Convert bank statements to Excel to reconcile sales deposits across states, verify tax collected amounts, and prepare accurate multi-state sales tax returns.
How It Works
Upload your bank statement PDF
Supports all major banks. Upload Monthly, quarterly, or annually depending on the state and filing frequency assigned based on sales volume of statements.
AI formats for FreeAgent
Output as CSV / OFX with Date, Description, Amount (single column) — FreeAgent also accepts OFX files which skip the column mapping step entirely — dates in DD/MM/YYYY.
Import and use for sales tax reporting
Upload into FreeAgent and use the reconciled data for sales tax reporting.
Supported Banks
BankScan AI works with all major UK and US banks, including:
FreeAgent + Sales Tax Reporting Features
- FreeAgent ready — Output formatted as CSV / OFX matching FreeAgent's expected column structure
- Smart integration — FreeAgent automatically estimates your tax bill in real-time as transactions are imported, giving sole traders an up-to-date picture of their tax liability.
- Built for Sales Tax Reporting — Convert bank statements to Excel to reconcile sales deposits across states, verify tax collected amounts, and prepare accurate multi-state sales tax returns.
Import for Sales Tax Reporting into FreeAgent
After converting your bank statements for sales tax reporting:
- In FreeAgent, go to Banking > select your account > Import Bank Statement
- Choose CSV or OFX format, upload the file, and FreeAgent will parse the transactions automatically
Common Import Issues
FreeAgent can struggle with CSV files that have extra header rows or summary rows at the bottom. Ensure only transaction data rows are included.
FreeAgent Import for Sales Tax Reporting
Filing frequencies vary by state; California and Texas returns are due by the last day of the month following the reporting period; late filing penalties typically 5-25% of tax due
Convert for FreeAgent + Sales Tax Reporting