FreshBooks + Consultants: Faster Bank Import
Consultants managing multiple client engagements need to track retainers, milestone payments, travel expenses, and subcontractor costs across accounts. If you use FreshBooks for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Consultants Using FreshBooks
BankScan AI converts any bank statement PDF to CSV / OFX formatted for direct import into FreshBooks. Convert your bank statements to structured spreadsheets to match client payments, track project expenses, and prepare invoices and tax returns efficiently.
The Consultants + FreshBooks Workflow
Consultants invoice clients on retainer, milestone, or time-and-materials bases, then reconcile bank statements to verify payments received. They track project-specific expenses including travel, accommodation, and subcontractor fees, allocate costs to engagements for profitability analysis, and prepare records for quarterly VAT and annual tax returns.
Key terms you'll encounter: retainer, day rate, scope creep, utilisation rate.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 1-2 hours per month on client payment reconciliation and expense tracking across multiple concurrent engagements
AI formats for FreshBooks
Output as CSV / OFX with Date, Description, Amount — FreshBooks supports single amount column (negative for expenses) or separate Debit/Credit columns — dates in YYYY-MM-DD or MM/DD/YYYY.
Import and reconcile
In FreshBooks, go to Banking > Add Account > Import Transactions from File. Upload your CSV or OFX file, map the columns, and import. FreshBooks automatically matches imported bank transactions to sent invoices, marking them as paid and updating cash flow reports in real time.
Supported Banks
BankScan AI works with all major UK and US banks, including:
FreshBooks Features for Consultants
- FreshBooks ready — Output formatted as CSV / OFX matching FreshBooks's expected column structure
- Smart integration — FreshBooks automatically matches imported bank transactions to sent invoices, marking them as paid and updating cash flow reports in real time.
- Built for Consultants — Saves 1-2 hours per month on client payment reconciliation and expense tracking across multiple concurrent engagements
- Software compatible — Output works directly with Xero, FreeAgent, Harvest
Import Steps for Consultants Using FreshBooks
As consultant, here's how to get bank data into FreshBooks:
- In FreshBooks, go to Banking > Add Account > Import Transactions from File
- Upload your CSV or OFX file, map the columns, and import
Common Import Issues
FreshBooks limits imports to 500 transactions per file. For longer periods, split into monthly files. OFX import is generally smoother than CSV.
FreshBooks Import — Built for Consultants
Strong in the US and Canada, growing in the UK. Known for the best invoicing experience among small business accounting tools.
Try Free — FreshBooks + Consultants