Gusto + Pharmacies: Faster Bank Import
Pharmacies receive NHS reimbursements, prescription payments, and retail sales through multiple channels — making bank reconciliation complex. If you use Gusto for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Pharmacies Using Gusto
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Gusto. Convert your pharmacy bank statements to Excel to reconcile NHS payments, wholesaler invoices, and retail takings quickly and accurately.
The Pharmacies + Gusto Workflow
Pharmacy owners reconcile monthly NHS BSA drug reimbursement payments against dispensing records, match wholesaler invoice payments to purchase orders, track retail OTC sales from card terminal deposits, and manage prescription charge income. The mix of NHS and private income streams flowing through one bank account requires careful separation.
Key terms you'll encounter: BSA reimbursement, FP34 endorsement, clawback, wholesaler credit.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 2-3 hours per month on NHS reimbursement reconciliation and wholesaler payment matching for a typical community pharmacy
AI formats for Gusto
Output as CSV with N/A — Gusto is payroll software. Use BankScan AI output to verify payroll debits, tax deposits, and benefits payments match Gusto records. — dates in MM/DD/YYYY (for reference).
Import and reconcile
Gusto doesn't import bank statements. Use BankScan AI to convert your statements to Excel, then filter for payroll-related transactions to reconcile against Gusto's payroll reports. Reconcile Gusto payroll runs against bank statements by matching BankScan AI's extracted debit amounts to Gusto's payroll summary reports — catches timing differences and failed ACH transfers.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Gusto Features for Pharmacies
- Gusto ready — Output formatted as CSV matching Gusto's expected column structure
- Smart integration — Reconcile Gusto payroll runs against bank statements by matching BankScan AI's extracted debit amounts to Gusto's payroll summary reports — catches timing differences and failed ACH transfers.
- Built for Pharmacies — Saves 2-3 hours per month on NHS reimbursement reconciliation and wholesaler payment matching for a typical community pharmacy
- Software compatible — Output works directly with Sage, Xero, Pharmacy Manager
Import Steps for Pharmacies Using Gusto
As pharmacy owner, here's how to get bank data into Gusto:
- Gusto doesn't import bank statements
- Use BankScan AI to convert your statements to Excel, then filter for payroll-related transactions to reconcile against Gusto's payroll reports
Common Import Issues
No direct import. Use BankScan AI data to identify and verify payroll tax deposits (941, FUTA, SUTA) appearing on your bank statement against Gusto's tax filing records.
Gusto Import — Built for Pharmacies
Leading US payroll platform for small businesses with 300,000+ customers. Known for easy setup and excellent employee onboarding experience.
Try Free — Gusto + Pharmacies