Gusto + Management Accounts: Complete Workflow
Preparing for management accounts and using Gusto? Preparing monthly management accounts requires categorising all bank transactions by cost centre, project, or department. PDF statements make this analysis difficult. BankScan AI bridges the gap between your bank's PDF statements and Gusto's import feature.
BankScan AI → Gusto for Management Accounts
Convert bank statement PDFs to CSV formatted for Gusto import. Convert bank statements to Excel spreadsheets for fast categorisation, pivot table analysis, and management reporting. Save hours of manual data extraction.
How It Works
Upload your bank statement PDF
Supports all major banks. Upload Monthly, covering the previous calendar month; some businesses also require quarterly board packs with 3-month rolling data of statements.
AI formats for Gusto
Output as CSV with N/A — Gusto is payroll software. Use BankScan AI output to verify payroll debits, tax deposits, and benefits payments match Gusto records. — dates in MM/DD/YYYY (for reference).
Import and use for management accounts
Upload into Gusto and use the reconciled data for management accounts.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Gusto + Management Accounts Features
- Gusto ready — Output formatted as CSV matching Gusto's expected column structure
- Smart integration — Reconcile Gusto payroll runs against bank statements by matching BankScan AI's extracted debit amounts to Gusto's payroll summary reports — catches timing differences and failed ACH transfers.
- Built for Management Accounts — Convert bank statements to Excel spreadsheets for fast categorisation, pivot table analysis, and management reporting. Save hours of manual data extraction.
Import for Management Accounts into Gusto
After converting your bank statements for management accounts:
- Gusto doesn't import bank statements
- Use BankScan AI to convert your statements to Excel, then filter for payroll-related transactions to reconcile against Gusto's payroll reports
Common Import Issues
No direct import. Use BankScan AI data to identify and verify payroll tax deposits (941, FUTA, SUTA) appearing on your bank statement against Gusto's tax filing records.
Gusto Import for Management Accounts
Management accounts are typically expected within 10-15 working days of month-end to be useful for decision-making; stale data loses its management value
Convert for Gusto + Management Accounts