PayPal + Xero: Bridge the Gap
Need to get your PayPal UK bank statement into Xero? PayPal uses DD/MM/YYYY HH:MM:SS and multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance — which needs converting to CSV (Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns) for Xero import.
How BankScan AI Converts PayPal for Xero
BankScan AI produces Excel and CSV files formatted for direct import into Xero's bank statement upload feature. Columns match Xero's expected date, description, and amount format. PayPal statements include a mix of payments, refunds, fees, and currency conversions. BankScan AI separates transaction types and preserves fee details.
How It Works
Upload your PayPal PDF
Drag and drop your PayPal statement. Supports PDF, CSV with DD/MM/YYYY HH:MM:SS handling.
AI converts for Xero
Our AI parses PayPal's layout, converts dates to DD/MM/YYYY or YYYY-MM-DD, and outputs CSV.
Import into Xero
In Xero, go to Accounting > Bank accounts > select your account > Import a Statement. Choose the CSV file from BankScan AI. Xero auto-maps the Date, Description, and Amount columns.
Xero Import Tip
Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns
PayPal to Xero Features
- PayPal optimised — Trained on PayPal's multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance with DD/MM/YYYY HH:MM:SS parsing
- Xero formatted — Output as CSV with Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns
- Date conversion — Converts DD/MM/YYYY HH:MM:SS to DD/MM/YYYY or YYYY-MM-DD automatically
Import PayPal Data into Xero
After converting your PayPal statement with BankScan AI:
- In Xero, go to Accounting > Bank accounts > select your account > Import a Statement
- Choose the CSV file from BankScan AI
- Xero auto-maps the Date, Description, and Amount columns
Common Import Issues
Most common error is date format mismatch — Xero rejects MM/DD/YYYY dates. Also watch for CSV encoding issues with special characters in payee names.
Import PayPal into Xero Today
Automatic date conversion (DD/MM/YYYY HH:MM:SS to DD/MM/YYYY or YYYY-MM-DD), column mapping, and format validation.
Import PayPal to Xero Free