KashFlow + Photographers & Videographers: Faster Bank Import
Photographers juggle client deposits, final payments, equipment purchases, and travel expenses — often mixing personal and business transactions. If you use KashFlow for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Photographers & Videographers Using KashFlow
BankScan AI converts any bank statement PDF to CSV formatted for direct import into KashFlow. Convert your bank statements to Excel to separate business income from personal spending, track equipment costs, and prepare your self-assessment return.
The Photographers & Videographers + KashFlow Workflow
Photographers collect booking deposits, receive final balance payments before or after shoots, purchase and maintain equipment, pay for travel and accommodation for location work, and license images through stock agencies. They reconcile bank statements to match payments against client bookings, track equipment purchases for capital allowances, and prepare records for self-assessment.
Key terms you'll encounter: booking deposit, usage rights, capital allowances, stock licensing income.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 1-2 hours per month on income and expense tracking, plus 2-3 hours at year-end separating business and personal transactions for self-assessment
AI formats for KashFlow
Output as CSV with Date, Reference, Amount — KashFlow uses a single amount column where positive is money in and negative is money out — dates in DD/MM/YYYY.
Import and reconcile
In KashFlow, go to Bank > Bank Accounts > select your account > Import Transactions. Upload the CSV from BankScan AI and confirm the column mapping. KashFlow's 'PayPal sync' feature combined with bank statement import gives a complete picture of both online and bank transactions in one view.
Supported Banks
BankScan AI works with all major UK and US banks, including:
KashFlow Features for Photographers & Videographers
- KashFlow ready — Output formatted as CSV matching KashFlow's expected column structure
- Smart integration — KashFlow's 'PayPal sync' feature combined with bank statement import gives a complete picture of both online and bank transactions in one view.
- Built for Photographers & Videographers — Saves 1-2 hours per month on income and expense tracking, plus 2-3 hours at year-end separating business and personal transactions for self-assessment
- Software compatible — Output works directly with FreeAgent, QuickBooks Self-Employed, HoneyBook
Import Steps for Photographers & Videographers Using KashFlow
As photographer, here's how to get bank data into KashFlow:
- In KashFlow, go to Bank > Bank Accounts > select your account > Import Transactions
- Upload the CSV from BankScan AI and confirm the column mapping
Common Import Issues
KashFlow can reject imports if the CSV has blank rows between transactions or if the date column has inconsistent formatting across rows.
KashFlow Import — Built for Photographers & Videographers
Owned by IRIS Software since 2013. Positioned as entry-level cloud accounting for UK micro-businesses who find Xero and QuickBooks too complex.
Try Free — KashFlow + Photographers & Videographers