KashFlow + Recruitment Agencies: Faster Bank Import
Recruitment agencies process candidate placements, client invoices, temporary worker payments, and margin calculations — requiring meticulous bank reconciliation. If you use KashFlow for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Recruitment Agencies Using KashFlow
BankScan AI converts any bank statement PDF to CSV formatted for direct import into KashFlow. Convert your agency bank statements to Excel to reconcile placement fees, match temporary worker payments, and track client account balances.
The Recruitment Agencies + KashFlow Workflow
Recruitment agencies invoice clients for permanent placement fees or weekly/monthly temporary worker charges, pay temporary workers via payroll or umbrella companies, and reconcile margins on each placement. Bank statements must be matched against CRM placement records to verify fees received, track debtor balances, and ensure temporary worker payments are processed correctly.
Key terms you'll encounter: placement fee, temp margin, rebate period, umbrella company.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 3-4 hours per week on placement fee reconciliation and temporary worker payment matching for an agency processing 50+ placements per month
AI formats for KashFlow
Output as CSV with Date, Reference, Amount — KashFlow uses a single amount column where positive is money in and negative is money out — dates in DD/MM/YYYY.
Import and reconcile
In KashFlow, go to Bank > Bank Accounts > select your account > Import Transactions. Upload the CSV from BankScan AI and confirm the column mapping. KashFlow's 'PayPal sync' feature combined with bank statement import gives a complete picture of both online and bank transactions in one view.
Supported Banks
BankScan AI works with all major UK and US banks, including:
KashFlow Features for Recruitment Agencies
- KashFlow ready — Output formatted as CSV matching KashFlow's expected column structure
- Smart integration — KashFlow's 'PayPal sync' feature combined with bank statement import gives a complete picture of both online and bank transactions in one view.
- Built for Recruitment Agencies — Saves 3-4 hours per week on placement fee reconciliation and temporary worker payment matching for an agency processing 50+ placements per month
- Software compatible — Output works directly with Xero, Sage, Bullhorn
Import Steps for Recruitment Agencies Using KashFlow
As recruitment agency owner, here's how to get bank data into KashFlow:
- In KashFlow, go to Bank > Bank Accounts > select your account > Import Transactions
- Upload the CSV from BankScan AI and confirm the column mapping
Common Import Issues
KashFlow can reject imports if the CSV has blank rows between transactions or if the date column has inconsistent formatting across rows.
KashFlow Import — Built for Recruitment Agencies
Owned by IRIS Software since 2013. Positioned as entry-level cloud accounting for UK micro-businesses who find Xero and QuickBooks too complex.
Try Free — KashFlow + Recruitment Agencies