KashFlow + Expense Reporting: Complete Workflow
Preparing for expense reporting and using KashFlow? Employees and business owners need to extract business expenses from personal or corporate bank statements for reimbursement claims and expense reporting. BankScan AI bridges the gap between your bank's PDF statements and KashFlow's import feature.
BankScan AI → KashFlow for Expense Reporting
Convert bank statement PDFs to CSV formatted for KashFlow import. Convert your bank statement to Excel, then quickly filter and categorise business expenses for reimbursement claims, P11D reporting, or management accounts.
How It Works
Upload your bank statement PDF
Supports all major banks. Upload Monthly or quarterly, depending on the company's expense policy; P11D reporting covers the full tax year of statements.
AI formats for KashFlow
Output as CSV with Date, Reference, Amount — KashFlow uses a single amount column where positive is money in and negative is money out — dates in DD/MM/YYYY.
Import and use for expense reporting
Upload into KashFlow and use the reconciled data for expense reporting.
Supported Banks
BankScan AI works with all major UK and US banks, including:
KashFlow + Expense Reporting Features
- KashFlow ready — Output formatted as CSV matching KashFlow's expected column structure
- Smart integration — KashFlow's 'PayPal sync' feature combined with bank statement import gives a complete picture of both online and bank transactions in one view.
- Built for Expense Reporting — Convert your bank statement to Excel, then quickly filter and categorise business expenses for reimbursement claims, P11D reporting, or management accounts.
Import for Expense Reporting into KashFlow
After converting your bank statements for expense reporting:
- In KashFlow, go to Bank > Bank Accounts > select your account > Import Transactions
- Upload the CSV from BankScan AI and confirm the column mapping
Common Import Issues
KashFlow can reject imports if the CSV has blank rows between transactions or if the date column has inconsistent formatting across rows.
KashFlow Import for Expense Reporting
Monthly expense claims typically due within 30 days of the expense; P11D filing deadline is 6 July following the tax year
Convert for KashFlow + Expense Reporting