PayPal Statements + Architects Workflow
As an architect, you regularly handle PayPal bank statements. Architects bill in stages against project milestones, manage professional indemnity costs, and track expenses across multiple projects simultaneously.
BankScan AI: PayPal to Excel for Architects
BankScan AI converts PayPal statements to Excel automatically — handling DD/MM/YYYY HH:MM:SS and multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance. Convert your bank statements to structured spreadsheets to match stage payments against projects, track professional fees, and prepare for your accountant.
About PayPal Statement Format
PayPal statements include a mix of payments, refunds, fees, and currency conversions. BankScan AI separates transaction types and preserves fee details.
PayPal Statement Quirks
PayPal uses DD/MM/YYYY HH:MM:SS with multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance. Common issues: Each transaction generates multiple rows (gross, fee, net) that must be consolidated, currency conversion entries create additional paired rows, and PayPal's internal transfers to linked bank accounts appear as separate withdrawal entries. BankScan AI handles all of these automatically.
How Architects Handle PayPal Statements
When working with PayPal statements, architects need to Architects invoice clients at RIBA work stages (concept, developed design, technical design, construction), then reconcile bank statements to verify payments received against each project. They track
Key terms you'll encounter: RIBA work stages, stage payment, fee proposal, professional indemnity, project budget.
How It Works
Upload PayPal statement
Drag and drop your PayPal PDF. Supports PDF, CSV. Our AI handles DD/MM/YYYY HH:MM:SS automatically.
AI parses the statement
Our AI understands PayPal's multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance and extracts every transaction with 99%+ accuracy.
Use in your architects workflow
Download Excel ready for Xero, FreeAgent or direct analysis.
PayPal + Architects Features
- Each transaction is — broken into Gross, Fee, and Net sub-rows requiring consolidation
- Currency conversion entries — show both source and destination amounts with the exchange rate
- Built for Architects — Saves 1-2 hours per month on project payment tracking and expense allocation across concurrent projects for a typical small practice
- Software compatible — Output works directly with Xero, FreeAgent, Harvest
Convert PayPal Statements — Built for Architects
Handles DD/MM/YYYY HH:MM:SS dates, multi-row layout where each transaction shows Gross, Fee, and Net amounts on separate lines with running balance, and PDF, CSV formats automatically.
Convert PayPal Statements Free