Pubs & Bars + Annual Company Accounts: The Challenge
As pub owner, preparing bank statements for annual company accounts is a common but time-consuming task. Preparing annual accounts for Companies House requires reconciling a full year of bank transactions. Many small companies still rely on PDF statements from their bank.
How BankScan AI Helps Pubs & Bars with Annual Company Accounts
Convert your pub bank statements to Excel to reconcile daily takings, match brewery and supplier invoices, and prepare VAT returns accurately. For annual company accounts specifically, BankScan AI extracts Opening and closing bank balances, total income received, categorised expenditur automatically.
How Pubs & Bars Handle Annual Company Accounts
When preparing bank statements for annual company accounts, pubs & bars need to Pub owners reconcile daily card terminal settlements and cash banking against till Z-readings, match brewery and drinks supplier invoices against bank. BankScan AI automates the data extraction step.
Key terms you'll encounter: Z-reading, wet sales, dry sales, cellar management.
How It Works
Upload bank statement PDFs
Supports all major banks. Upload Full financial year (12 months), aligned to the company's accounting reference date of statements for annual company accounts.
AI extracts what you need
Our AI extracts Opening and closing bank balances, total income received, ca — formatted for pubs & bars workflows.
Complete your annual company accounts work
Download Excel files ready for annual company accounts. Full year reconciled to the nominal ledger, with month-end balances matching bank reconciliation statements, ready for trial balance extraction
Supported Banks
BankScan AI works with all major UK and US banks, including:
Features for Pubs & Bars — Annual Company Accounts
- Built for Pubs & Bars — Saves 2-3 hours per week on daily takings reconciliation and brewery payment matching for a typical pub processing 300+ transactions per day
- Software compatible — Output works directly with Xero, QuickBooks, Stonegate POS
- Built for Annual Company Accounts — Convert your full year of bank statements to Excel for fast reconciliation, trial balance preparation, and Companies House filing.
- Key data extracted — Opening and closing bank balances, total income received, categorised expenditure, inter-company transfers, director loan account movements, dividend payments
Compliance: Pubs & Bars + Annual Company Accounts
When pubs & bars prepare bank statements for annual company accounts, specific compliance requirements apply.
- Licensing Act 2003 compliance requires financial records demonstrating responsible management. HMRC scrutinises cash-heavy businesses more closely, and pubs must maintain detailed records of cash and card takings. VAT on alcohol, food, and soft drinks may have different rates. Machine gaming duty applies to fruit machines.
- Legal basis: Companies Act 2006 sections 394-397 (duty to prepare accounts) and sections 441-453 (filing requirements and penalties)
Annual Company Accounts — Built for Pubs & Bars
Accounts must be filed within 9 months of the accounting year-end for private companies; late filing penalties start at 150 GBP and escalate to 1,500 GBP
Try Free — Pubs & Bars + Annual Company Accounts