Wave + Expense Reporting: Complete Workflow
Preparing for expense reporting and using Wave? Employees and business owners need to extract business expenses from personal or corporate bank statements for reimbursement claims and expense reporting. BankScan AI bridges the gap between your bank's PDF statements and Wave's import feature.
BankScan AI → Wave for Expense Reporting
Convert bank statement PDFs to CSV formatted for Wave import. Convert your bank statement to Excel, then quickly filter and categorise business expenses for reimbursement claims, P11D reporting, or management accounts.
How It Works
Upload your bank statement PDF
Supports all major banks. Upload Monthly or quarterly, depending on the company's expense policy; P11D reporting covers the full tax year of statements.
AI formats for Wave
Output as CSV with Date, Description, Amount — Wave supports both single amount column and separate Income/Expense columns — dates in YYYY-MM-DD or MM/DD/YYYY.
Import and use for expense reporting
Upload into Wave and use the reconciled data for expense reporting.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Wave + Expense Reporting Features
- Wave ready — Output formatted as CSV matching Wave's expected column structure
- Smart integration — Wave's invoicing is tightly coupled with bank imports — when you import a bank deposit, Wave suggests matching it to outstanding invoices automatically.
- Built for Expense Reporting — Convert your bank statement to Excel, then quickly filter and categorise business expenses for reimbursement claims, P11D reporting, or management accounts.
Import for Expense Reporting into Wave
After converting your bank statements for expense reporting:
- In Wave, go to Banking > Connected Accounts > Upload a bank statement (CSV)
- Select the file, map columns to Date, Description, and Amount, then import
Common Import Issues
Wave's free tier has occasional processing delays on large files. Also, Wave uses MM/DD/YYYY by default which conflicts with UK DD/MM/YYYY — select the correct format during import.
Wave Import for Expense Reporting
Monthly expense claims typically due within 30 days of the expense; P11D filing deadline is 6 July following the tax year
Convert for Wave + Expense Reporting