Xero + E-commerce Sellers: Faster Bank Import
E-commerce sellers receive payments from Amazon, eBay, Shopify, and PayPal — but bank statements lump these together, making reconciliation painful. If you use Xero for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for E-commerce Sellers Using Xero
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Xero. Convert your bank statements to structured spreadsheets so you can match marketplace payouts, refunds, and fees against your sales records.
The E-commerce Sellers + Xero Workflow
E-commerce sellers receive batched payouts from marketplaces and payment processors, then reconcile these against individual order records. They need to match Stripe or PayPal settlements, identify refunds and chargebacks, track advertising spend, and separate marketplace fees from net revenue. Multi-channel sellers must reconcile across several payout sources.
Key terms you'll encounter: marketplace payout, settlement report, chargeback, FBA fees.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 2-3 hours per week on marketplace payout reconciliation for sellers processing 500+ orders per month across multiple channels
AI formats for Xero
Output as CSV with Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns — dates in DD/MM/YYYY or YYYY-MM-DD.
Import and reconcile
In Xero, go to Accounting > Bank accounts > select your account > Import a Statement. Choose the CSV file from BankScan AI. Xero auto-maps the Date, Description, and Amount columns. Xero's bank feed rules can auto-categorise imported transactions, so once you've set up rules, future imports from the same bank are largely automated.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Xero Features for E-commerce Sellers
- Xero ready — Output formatted as CSV matching Xero's expected column structure
- Smart integration — Xero's bank feed rules can auto-categorise imported transactions, so once you've set up rules, future imports from the same bank are largely automated.
- Built for E-commerce Sellers — Saves 2-3 hours per week on marketplace payout reconciliation for sellers processing 500+ orders per month across multiple channels
- Software compatible — Output works directly with Xero, A2X, QuickBooks
Import Steps for E-commerce Sellers Using Xero
As an e-commerce seller, here's how to get bank data into Xero:
- In Xero, go to Accounting > Bank accounts > select your account > Import a Statement
- Choose the CSV file from BankScan AI
- Xero auto-maps the Date, Description, and Amount columns
Common Import Issues
Most common error is date format mismatch — Xero rejects MM/DD/YYYY dates. Also watch for CSV encoding issues with special characters in payee names.
Xero Import — Built for E-commerce Sellers
Market leader in UK cloud accounting with over 1 million subscribers. Preferred by accountancy practices for Making Tax Digital compliance.
Try Free — Xero + E-commerce Sellers