Xero + Letting Agents: Faster Bank Import
Letting agents managing tenant deposits, rent collection, and landlord payments across client money accounts need meticulous reconciliation. If you use Xero for your accounting, you need a fast way to get bank statement data into the system.
BankScan AI for Letting Agents Using Xero
BankScan AI converts any bank statement PDF to CSV formatted for direct import into Xero. Convert your client money account statements to Excel for fast reconciliation of rent receipts, deposit transfers, and management fee deductions.
The Letting Agents + Xero Workflow
Letting agents collect rent from tenants into client money accounts, deduct management fees, pay landlords their net rent, handle deposit protection scheme transfers, and manage maintenance contractor payments. Monthly landlord statements must reconcile exactly with the client money account bank statement, with every penny accounted for.
Key terms you'll encounter: client money protection, landlord statement, tenant deposit scheme, management fee.
How It Works
Upload any bank statement PDF
Supports all major banks. Saves 3-4 hours per week on client money account reconciliation for a letting agent managing 100+ properties
AI formats for Xero
Output as CSV with Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns — dates in DD/MM/YYYY or YYYY-MM-DD.
Import and reconcile
In Xero, go to Accounting > Bank accounts > select your account > Import a Statement. Choose the CSV file from BankScan AI. Xero auto-maps the Date, Description, and Amount columns. Xero's bank feed rules can auto-categorise imported transactions, so once you've set up rules, future imports from the same bank are largely automated.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Xero Features for Letting Agents
- Xero ready — Output formatted as CSV matching Xero's expected column structure
- Smart integration — Xero's bank feed rules can auto-categorise imported transactions, so once you've set up rules, future imports from the same bank are largely automated.
- Built for Letting Agents — Saves 3-4 hours per week on client money account reconciliation for a letting agent managing 100+ properties
- Software compatible — Output works directly with Goodlord, Arthur Online, PayProp
Import Steps for Letting Agents Using Xero
As letting agent, here's how to get bank data into Xero:
- In Xero, go to Accounting > Bank accounts > select your account > Import a Statement
- Choose the CSV file from BankScan AI
- Xero auto-maps the Date, Description, and Amount columns
Common Import Issues
Most common error is date format mismatch — Xero rejects MM/DD/YYYY dates. Also watch for CSV encoding issues with special characters in payee names.
Xero Import — Built for Letting Agents
Market leader in UK cloud accounting with over 1 million subscribers. Preferred by accountancy practices for Making Tax Digital compliance.
Try Free — Xero + Letting Agents