Xero + Bank Reconciliation: Complete Workflow
Preparing for bank reconciliation and using Xero? Monthly bank reconciliation requires matching every bank transaction against your accounting records. Working from PDF statements makes this slow and error-prone. BankScan AI bridges the gap between your bank's PDF statements and Xero's import feature.
BankScan AI → Xero for Bank Reconciliation
Convert bank statement PDFs to CSV formatted for Xero import. Convert bank statement PDFs to Excel for fast side-by-side reconciliation with your accounting records. Sort by date, filter by amount, and spot discrepancies instantly.
How It Works
Upload your bank statement PDF
Supports all major banks. Upload Monthly, covering one calendar month per reconciliation cycle; year-end reconciliation covers the full 12-month period of statements.
AI formats for Xero
Output as CSV with Date, Description, Amount (single column, negative for debits) — or Date, Description, Debit, Credit as separate columns — dates in DD/MM/YYYY or YYYY-MM-DD.
Import and use for bank reconciliation
Upload into Xero and use the reconciled data for bank reconciliation.
Supported Banks
BankScan AI works with all major UK and US banks, including:
Xero + Bank Reconciliation Features
- Xero ready — Output formatted as CSV matching Xero's expected column structure
- Smart integration — Xero's bank feed rules can auto-categorise imported transactions, so once you've set up rules, future imports from the same bank are largely automated.
- Built for Bank Reconciliation — Convert bank statement PDFs to Excel for fast side-by-side reconciliation with your accounting records. Sort by date, filter by amount, and spot discrepancies instantly.
Import for Bank Reconciliation into Xero
After converting your bank statements for bank reconciliation:
- In Xero, go to Accounting > Bank accounts > select your account > Import a Statement
- Choose the CSV file from BankScan AI
- Xero auto-maps the Date, Description, and Amount columns
Common Import Issues
Most common error is date format mismatch — Xero rejects MM/DD/YYYY dates. Also watch for CSV encoding issues with special characters in payee names.
Xero Import for Bank Reconciliation
Best practice is to reconcile within 5 working days of month-end; delays compound and make year-end reconciliation significantly harder
Convert for Xero + Bank Reconciliation